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How to Convert Outlook Emails to Text File?

February 25th, 2022 ~ Convert ~ 4 Minutes Reading

Summary: Learn the best solution to convert Outlook emails to Text files. Read the whole blog attentively to know the reliable way. In the upcoming sections, we will also provide you with the advantages of the text file format. Let’s get started.

But before straight jumping to the issue let us first know some basic info. of TEXT file

A text file is a type of file that generally saves text lines in an electronic format. A computer file system stores the text emails as data. This file format is most commonly used to store info. without any formatting.

But in today’s world of technology, text files are not encountered by difficulties like endianness, padding bytes, and discrepancies in the number of bytes.  

Another magnificent feature of the text file is that it doesn’t require any metadata to assist the reader. Because of the many technical features of the Text files, a number of customers wish to convert Outlook email to rich text.

Also Read: How to Export Outlook Message to PDF?

Advantages of TXT File

This file format is a standard document that has plain text only. It is basically used to store data in a text file that does not have a specific format. Notepad++, Geany, Microsoft Notepad, EditPad Lite, Atom, Visual Studio Code, DocPad, and many more text editors can easily open the text file. Furthermore, there are numerous benefits using a text file. Some of the following are discussed, have a look at them

  1. Several text editing applications make it very easy and simple to open and view.
  2. Text editors make it easy for users to edit the data.
  3. By Double-click users can open an easy text file.
  4. Text files are very useful because of their tiny size and adaptability.

In this write-up, we’ll show you how to convert Outlook message to rich text format using the best options. But first, we will see the reasons for this exportation procedure.

Main Reasons to Choose Text File

There is no such requirement of any specific application to read the Text data information. Thus, the users can easily open the files on any word processor application like MS Word, Wordpad, Notepad.

The TXT file has a smaller file size than the PST emails. This is the biggest reason as there is always a space issue that users face the most while working.

Also Read: Different Methods to Convert Outlook MSG to vCard File Format

Different Techniques to Convert Outlook Emails to Text File

There are two techniques available for converting a PST email to Plain Text format.

  1. Manual Method ( Unsecured one )
  2. Automated Solution (Expert suggested)

Manual Approach to Convert Outlook Message to Rich Text File

  • Firstly, choose the emails that you want to export

choose the emails

  • Navigate and go to the File menu >> Save As

select save as

  • Browse the desired destination where you want to save the file.

select the location

  • Next, Choose Text Only in the Save as type section.
  • Lastly, select Save 

Manual Solution’s Restriction

The manual procedure has a number of shortcomings. The following are some of them:

 The aforementioned approach works well for single mail messages, but when it comes to batch conversion, then you have to drag and drop each email individually to complete the procedure.

  • There is a risk of data loss and information mismatch.
  • It is a time-consuming and lengthy method.
  • As you can clearly see, this method has a number of flaws. Stop worrying about that. We have yet another fantastic technique for solving the desired problem. Let’s have a look at how to convert Outlook email to rich text using a smart wizard.

Automated Method to Convert Outlook Emails to Text File Format

The manual technique’s drawback has been discussed in the above section. To avoid all these, we provide you with the BitResQ PST File Converter Software that converts PST files to plain text format.

 The  Advanced tool is the best option for users. Outlook emails, calendars, journals, contacts, and other items can all be converted to text with this unbeatable wizard. The interface of the software is very simple, one can accomplish the task within a few clicks. It maintains the folder hierarchy and data integrity of the files. Using this software, batch converting Outlook messages to rich text files is possible.

Last Say

The majority of individuals are currently looking for a solution to convert Outlook emails to Text file format. Many users are having trouble since they can’t locate a reliable way to do so. Therefore, we’ve presented an intelligent and instant technique in the above write-up. It allows you to do the task without causing errors or any data loss.