BitResQ » How to Import Gmail Emails to Outlook Effortlessly?

How to Import Gmail Emails to Outlook Effortlessly?

Import Gmail email to Outlook
Shubham Dixit   
Published: Jul 14, 2023 • Import • 6 Minutes Reading

Although Gmail is one of the most used email clients around the globe, there are situations where you need to import Gmail emails to Outlook. Maybe your company is switching to Outlook and wants its employees to do the same. In this case, you can export your Gmail data and then transfer it to your Outlook account. There are so many reasons why you may want to switch from Gmail to Outlook. So keep reading this article to learn about how to transfer Gmail data to Outlook 2021, 2019, 2016, 2013, and 2010 effectively without losing your data.

User Query: “Recently after finding out the awesome features of Microsoft Outlook I have decided to switch to it. But there is a problem, I have a lot of important information stored in my Gmail mailbox and I don’t know how to transfer my emails from Gmail to Outlook. Is there any reliable solution available? “

Reasons to Import Gmail Emails to Outlook

Here are a few reasons that may lead you to switch from Gmail to Outlook, it may vary though.

  • You can manage your emails and other data in a better way in Outlook.
  • Gmail comes with a limited storage of 15 GB whereas an Outlook mailbox provides you storage of upto 50 GB
  • Some users prefer the user interface of Outlook over Gmail.
  • You can create a seamless integration between emails, calendars and contacts in the mailbox of Outlook.

Transfer Emails from Gmail to Outlook Using Different Methods:

There are two methods you can use to import your Gmail messages to Outlook. The first method is to do it manually, but it requires a certain degree of technical knowledge. However, in the second method, there is a software you can use to do this task easily, even if you don’t have any prior technical knowledge.

Method 1:  Manual Way to Import Gmail Emails to Outlook

This method is divided into two parts, where in the first part you have to configure your Gmail in such a way that later Outlook can retrieve emails from it. For the second part, you have to create an Outlook account and then configure it as well. 

Part A: Configuring Gmail Account

  • The first step, go to Gmail and then log in to your Gmail account using the required credentials.
  • In the next step, click on Settings (Gear Icon) and then click on See All Settings. Now look for Forwarding and POP/IMAP, then check for IMAP Acess and click on Enable IMAP.

Enabling IMAP in Gmail

  • In the final step, click on Save Changes at the bottom of the page. 

Part B: Configuring Outlook Application

The steps performed above will allow your Outlook application to access your Gmail mailbox data via IMAP

  • On your computer open the Outlook application.
  • Firstly, navigate to the File menu, then click on Add Account.
  • Now in the account setup window, you must Enter Your Gmail Account Details that you want to retrieve in Outlook.
  • Once you are done with the remaining steps of adding an account process, click Finish. 

These steps will synchronise your Gmail data with your Outlook account and you can access them directly through your Outlook application. However, it is still Gmail data just mirrored in Outlook. You have to follow the steps mentioned below to transfer emails from Gmail to Outlook.

  • Again you have to go to the File menu, there click on Open and Export and then select Import/Export.
  • You need to export this Gmail mailbox data to a PST file. To do so, click on Export to a file, then click on Next.
  • Now select the output file format by clicking on Outlook Data File (.PST), then click on Next.
  • After that, select the Gmail account you have synchronised with your Outlook.
  • Click on Folders and Subfolders, to make sure all your emails get exported to a PST file.
  • In the final step, Choose the Location on your computer where you want to save this PST file. And you are done with exporting.

Limitations of Using Manual Approach:

This manual approach can be useful if there are no large number of files that you want to import to your Outlook account. But if the number of files increases then it might cause you problems like:

  • The process will become so much time-consuming as there is a large number of files.
  • The manual approach to import Gmail emails to Outlook may seem quite difficult for you if you don’t have any prior technical knowledge.
  • Your data files are at great risk of corruption if not handled correctly causing loss of your valuable data.
  • There is no guarantee that your Gmail data will get transferred to your Outlook application completely.

Method 2:  Professional Way to Transfer Emails from Gmail to Outlook

You saw the limitations of the manual method to import Gmail emails to Outlook, now it is time to reveal an easier and quicker way to transfer your Gmail data to Outlook. Outlook stores its data in a PST file format. So instead of manually configuring everything on your own, you can use a trusted tool like BitResq Gmail Backup Tool. Using this software you can convert Gmail data into a PST file and later import it to Outlook.

This software allows you to convert any file into your desired format without any risk of data loss. It is capable of converting large-size files instantly with accurate results even if you’re doing a bulk conversion of files.

Follow the steps mentioned below to do PST file conversion:

Step 1. Run the tool on your system.

Step 2. Login using the required credentials.

login using required credentials to import Gmail emails.

Step 3. Choose the mail data you want to convert into PST file format.

Select desired folders to transfer email data.

Step 4. Now select the File Naming Option. There is an option to Apply Filters, if necessary.

Choose File Naming Option

Step 5. At last, select a Destination Path to save the resultant file, then hit the Backup button.

Select Destination Path and Click on Backup

This tool provides a free demo version where it allows you to extract 25 items/folder that you can use to check its performance. If the results satisfy your expectation then you can purchase its licensed version where you can extract data in bulk. Later you can use this extracted data to import Gmail emails to Outlook or any other platform.

Advantages of Using The Automated Solution

  • This tool provides you with a Delete After Download feature to clear up server space.
  • You can Resume Your Exporting Process if it gets interrupted by any reason, instead of creating a new export again.
  • You are provided with two options to Download New or Updated Data.
  • To secure the export process this software provides the facility to Manage the Bandwidth of your internet.
  • The software enables users to backup Gmail email accounts using an interactive dashboard.


In this article, we discussed how to import Gmail emails to Outlook 2021, 2019, 2016, 2013 and 2010 using both manual and automated ways. The manual method to import Gmail emails to Outlook is free. However, there are trade-offs in the process like requiring technical knowledge, time-consuming process, etc. Therefore, we suggest using a professional tool like the one we mentioned above. It will make this tedious task easier for you.