BitResQ » Curated Methods to Split PST File into Smaller Parts 

Curated Methods to Split PST File into Smaller Parts 

Split Outlook Data File into Smaller Parts
Shubham Dixit   
Published: Jul 12, 2023 • Split • 6 Minutes Reading

Are you tired of searching “How to Split PST file into Smaller Parts” on the web? And not getting the desired results. Don’t worry we have holistically covered the same. 

In this digital advancing age, PST files are vulnerable to corruption. As a result, they are stored in Unicode format. However, a large PST file chunk can substantially reduce Outlook’s speed. When the .pst file exceeds the maximum file size limit that can lead to certain outcomes such as data loss and damaged data items. Hence, a larger PST file becomes a thing of concern for Outlook users. 

To deal with the above difficulty, the incorporation of various techniques is done to optimize the size of the Outlook PST file. Further, this prevents the PC from running out of space. Considering the situation, we will discuss the apt and curated methods to split Outlook PST file into smaller parts. The following methods are compatible with all versions of Outlook such as 2019, 2016, 2013, 2010, and 2007 mailboxes. 

Manual Procedure to Split PST File into Smaller Parts

Splitting a PST file manually involves the process of making new PST files. And also, shifting the data from the original to the newly created files. This process can be completed within Microsoft Outlook without any technical expertise. By this process, users can improve the performance of Outlook, and minimize the risk of data corruption. In the following methods, we will outline the step-by-step procedure to manually split the PST file into smaller parts. 

Method 1: Incorporate the Import/Export Process to Split PST File

The Import/Export wizard facilitates moving the data files into and out of MS Outlook and divides the PST files. Go through the steps given below to begin the process to split Outlook PST files into smaller parts

#1: Run the Microsoft Outlook application and Go to the File menu on the top left corner.

Start and Go to File

#2: Choose Account Settings from the drop-down menu.

Opt the Account Settings

#3: A dialogue box will appear. Now, click on the Add button from the Data Files tab.

Hit on the Add Button

#4: To create a new Outlook Data File, fill in the file name and select the Outlook data file (.pst) as the file type.

Create or Open a New Outlook Data File

#5: Go to Data Files to see the updated PST. Make sure to follow every step to carefully split PST file into smaller parts.

#6: Now, follow the order i.e. File Open & ExportImport/Export from the File menu.

Open the File Menu

#7: From the available Import and Export Wizard, choose the Export to a file option. Then click on Next.

Select Export to a File Option

#8: Choose the Outlook Data File (.pst) in the Export to File dialog box and click Next.

Select the Outlook Data File

#9: Choose the folders you want to export. This is one of the crucial steps to split PST file into smaller parts. If you want to add subfolders in the export process, check the Include subfolders box. Then click on Next

Export Outlook Data File

#10: Locate the directory by clicking on Browse where the exported file will be saved. Choose the Do not export duplicate items option for not exporting similar files or folders. At last, click on Finish.

Select the Do not Export Duplicate Items

By carefully following the above steps, the question of how to split large pst file into smaller parts can be easily solved. However, if this manual procedure doesn’t show the expected results, go for the next alternative mentioned below. 

Method 2: Utilize the Move to Folder Option to Split PST File

There is an alternative i.e. by using the Move to Folder option. Through this method, large PST files can be split easily. To embark, follow the instructions below: 

#1: Open the MS Outlook application and go to File on the File tab. Now, from Account Settings, choose Account Settings from the drop-down list.

Go to Account Settings

#2: To add a new PST file, navigate to Data Files. Click on the Add button.

Go to Data Files

#3: Go back to Home, and open your Outlook profile’s default PST file. Now, select the things you want to move to the new PST file that you just created in Step 2. 

#4: Navigate to the Move button on the ribbon, then choose the Copy to Folder option.

Go to Move Button

#5: Now, pick the PST file to which all the designated data items from the default .pst file are to be moved. Click on OK to confirm. Here, you can minimize the size of the default .pst file by removing duplicate objects. Hence, by adhering to the steps mentioned above you can easily split outlook pst file into smaller parts.

Copy the Items

Limitations Associated With the Manual Process

Though the manual process is reliable and precise, still, it has some drawbacks that need to be considered. One of the major drawbacks is the unavailability of the pausing and resuming option. It is observed that in some cases during the execution of the process, net shutdown or system failure hampers the ongoing completion. In such cases, this pausing and resuming option comes in handy. Besides this, the manual process is time-consuming and requires precise clicks. Otherwise, the whole process will end up getting failed. Here, the concern of “Can you split a PST file?” is well handled by equipping an automated tech. This is what we going to discuss in the next section. 

Advance Mechanism to Alleviate the Splitting Process

Undoubtedly, the Manual process to split PST file into smaller parts is well-suited for technically strong users. But it has some certain set of challenges i.e. discussed above. To overcome these challenges in the manual process, relying on expert automated solutions can be noteworthy. In this regard, you can go for the BitResQ Tips to truncate the oversized .pst files into smaller chunks. The software is fully automated. Designed especially keeping the drawbacks of the manual step intact and user-oriented based. So, get on the voyage and use this gadget to elevate successive performances. 

To Sum Up

Here, after going through the write-up, we can understand that there are two processes to split PST file into smaller parts. Besides this, we also discovered that Outlook’s performance is greatly impacted by a large PST file. The manual method is entirely based on instructions and executed by utilizing Outlook’s built-in features. Further, the steps involved are extensive and complicated. Apart from the manual method, to emphasize the work output you can rely on the automated solution that we have briefly discussed above.